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Campus Residency License Contract

After reading this contract thoroughly, please sign the contract and submit your signature as evidence that you have read and understand the contract terms. For assistance, contact the Office of Residence Life, (334) 833-4349.

Huntingdon College Residence Life
License Contract

Below outlines the tenets of the Residence Life License Contract, to which each resident adheres when living on campus at Huntingdon College.  Also included below are the expectations of each resident who lives on campus, including the sanctions for violating several, but not all, residence life and Huntingdon College policies.  All residents are responsible for being familiar with and following these expectations. These expectations are a supplement to college policies found in the Huntingdon College Student Handbook.

  1. Contract Period
    1. The License Contract obligates the student to live in his or her residence hall room for a complete academic term (fall or spring semesters).  The room must be vacated no later than 24 hours after the student’s last exam or by the time the residence halls officially close.  If the student enters into this contract for the spring semester only, the student is obligated to fulfill this contract through the final closing of the residence halls for the spring semester.  Please note that the opening and closing of the residence halls will follow the College Calendar and that residents will not be allowed to stay in the residence hall during times designated for the halls to be closed.  Residence halls will be closed during Thanksgiving Break, Christmas/Winter Break, and Spring Break.  When residence halls are closed for breaks, students will be required to vacate their rooms; belongings may remain in the rooms as long as the student is returning to Huntingdon College following the break.
  2. Occupancy
    1. A room must be occupied only by the person(s) properly assigned to the room.  Occupancy is defined by issuance by the Department of Residence Life of a key to the student for a specified room and does not require actual presence by the student and his/her possessions.  If students would like to change rooms, they must talk with the Department of Residence Life and follow the proper timeline and protocol for the room change process. If a student moves belongings out of the room with the intention of not returning to housing, but does not properly check out with the Residence Life Staff, the student will continue to be charged room and board until a proper check-out has been completed and the room key returned.
    2. Huntingdon College has a Residency Requirement. Any student who is under the age of 21, who is not living with a parent/guardian at their permanent home address, is unmarried, has no dependents, and/or has yet to complete 90 academic hours MUST live on campus in the residence halls. A student wishing to apply for permission to live off-campus must complete a Commuter Application Form (online). A student found in violation of the residency requirement can be held responsible for the cost of room and board for the semester(s) he/she should have been living on campus, as well as required to move into on-campus housing as soon as possible.
  3. Consolidation
    1. If residence hall vacancies exist within rooms in which students are assigned, the residents without roommates may be required to move together.  The Office of Residence Life may assign, re-assign, and adjust the occupancy of rooms at any time.
  4. Non-Discrimination Policy
    1. Huntingdon College is committed to a policy against legally impermissible, arbitrary, or unreasonable discriminatory practices.Therefore, the College, in accordance with applicable federal and state law and stated College policy, prohibits discrimination in its employment practices and in the delivery of its educational programs on the basis of actual or perceived race, color, ethnicity, gender, gender identity, sexual orientation, disability, religion, age, and/or national origin. Inquiries and or complaints may be addressed to the Huntingdon College Title IX Coordinator / 1500 East Fairview Ave. / Montgomery, AL 36106, phoned to 334-833-4420 or e-mailed to TitleIXCoordinator@hawks.huntingdon.edu. Inquiries or complaints regarding disability services may be addressed to Huntingdon College / ADA Section 504 Coordinator / Director of Disability Services at 1500 East Fairview Avenue, Montgomery, AL 36106, phoned to 334-833-4465 or e-mailed to DisabilityServices@hawks.huntingdon.edu. For additional information, contact the Atlanta office of the U.S. Department of Education, Office for Civil Rights, 61 Forsyth St. S.W., Suite 19T10, Atlanta, GA 30303-8927 at 404-874-9406; OCR.Atlanta@ed.gov.
  5. License Fee
    1. The term of this contract is one academic term (fall or spring semester). The license fee is paid on a semester basis through the Office of Student Accounts.  All on-campus students are required to purchase board, thus the combined room and board prices for 2016-2017 are as follows: Double Occupancy, per semester, $4,550; per academic year, $9,100. Single Occupancy, $6,160 per semester; $12,320 per academic year. The combined room and board prices for 2017–2018 are as follows: Double Occupancy, per semester, $4,750; $9,500 per academic year (single room rates not available).
  6. Student Rooms/Furnishings:
    1. Any room furnishing added by the student must be free-standing.
    2. No part of one’s personal furnishing may be attached, wedged, or secured in any manner to the ceiling, floor, or walls of the room.
    3. No item may be located as to obstruct direct access to the door or windows so that evacuation is hindered.
    4. No room furnishing may be altered from its intended design or removal from the room by the student or his/her guest(s).
    5. No common area furniture may be taken from the lounges or other areas and placed in student rooms or moved to other locations.
    6. No personal property may be stored in a public area (lobby, lounge, bath, etc.).
    7. Residents may not perform or modify their own repairs of residence hall furnishings or equipment.
  7. Appliances/Equipment: Due to the importance of keeping our residence halls as safe and secure as possible, the College reserves the right to impose reasonable requirements with respect to the use of appliances or equipment in the residence halls.  Below is a list of some items that are not permitted in the residence halls; however, this list is not all-inclusive:
    1. Extension cords and multiplug adapters
    2. Any appliance exceeding 1200 watts
    3. Refrigerators with internal dimensions larger than 5.0 cubic feet
    4. Nails
    5. Air conditioners, ceiling fans, washing machines, freezers, or other high voltage equipment
    6. Pets of any kind
    7. Guns, rifles, pistols, other firearms of any kind, dynamite cartridges, bombs, grenades, mines, or powerful explosives
    8. BB guns (including airsoft guns), stun guns, air rifles and pistols (including paint guns), knives of any kind, slingshots, leaded canes, blackjacks, metallic knuckles, throwing stars, razors and razor blades (except solely for personal shaving), fireworks, or any sharp-pointed or edged instruments (except instructional supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance)
    9. Mopeds, motorbikes, motorcycles, or bicycles
    10. Waterbeds, electrical blankets, personal mattress
    11. Hot plates, toasters, toaster ovens, coffee makers (coffee makers with automatic shut-offs are approved), deep fat fryers, George Foreman Grills, electric grills, microwaves (the microwaves that come with the College-owned microfridge are approved), lit open flames (candles/incense), combustibles, open coil appliances
    12. Kerosene heaters or electric heaters, open flame self-igniting or explosive apparatus
    13. Halogen lamps, lava lamps, and multi-light lamps with plastic shades
    14. Candles/Incense, even for decorative purposes
    15. Cinder blocks
  8. Inspections
    1. Health and Safety
      1. Authorized personnel of Huntingdon College have the right to enter and search a resident’s room for safety, health, and other administrative reasons. Inspections are done periodically, normally not less than once per month, by Residence Life staff.  Residents are not required to be notified in advance of the inspections. The staff is looking for violations using mandatory guidelines set by Huntingdon College. If violations exist, they are documented, the staff member is notified, and appropriate actions will be taken.
  9. Community Policies, Expectations, and Sanctions
    1. Resident Relations
      1. Residents must be mindful of the rights of others and avoid activities that unnecessarily disturb individuals or groups, or interfere with the normal activities of the College. These include, but are not limited to: intimidating behavior, physical assault, hazing, and unsuitable or boisterous conduct. Threats or acts of bodily harm to self or others are strictly prohibited.
      2. Residence Life respects and celebrates the diversity of its residents. Acts of intolerance and/or harassment due to race, ethnicity, gender, religion, disability, or sexual orientation are neither appropriate nor tolerated. See the Huntingdon College Non-Discrimination Policy above.
      3. Residents will refrain from harassment and verbal abuse of other students.
      4. Residents without roommates paying a double rate are expected to have the room prepared for a roommate at any time and to be receptive when assigned a new roommate.
      5. Solicitation in the residence halls is prohibited.
    2. Noise Level
      1. Quiet hours are in effect as follows: 10:00 p.m. – 10:00 a.m. everyday; 24 Hour – starting the weekend before Final Exams and the week of Final Exams.
      2. During this time, no noise should be heard outside student rooms, and only minimal sound is allowed through the walls between rooms.
      3. Moderate noise levels that promote an atmosphere of academic success should be maintained during courtesy hours (all hours other than those designated as quiet). Residents should be considerate in observing these hours. If asked to lower their noise level, residents are expected to comply.
    3. Residents’ Guests
      1. Residents who entertain guests are expected to maintain appropriate group living behavior standards; a roommate’s right to privacy will take priority over the privilege to entertain a guest.
      2. Visitation hours for Huntingdon College Residence Halls are as posted: Blount, Hanson, Trimble, Houses—Sunday–Thursday, 9a–1a; Friday and Saturday, 9a–2:30a; Ligon and Searcy—Sunday–Thursday, 1p–Midnight, Friday and Saturday, 1p–1a.
        1. Minimum Sanctions for not abiding by Visitation Hours
          1. First Offense: Warning Letter
          2. Second Offense: $75 / suspension of visitation 4 weeks
          3. Third Offense: $150 / suspension of visitation for a semester
          4. Additional Offenses will be referred to the Huntingdon College Judicial Board
      3. Hosts should meet their guest(s) at the building entrance, sign their guest(s) in and out at the lobby desk (legibly), and escort their guest(s) at all times while in the building. At no time should any resident provide entrance to the building to someone who is not his or her guest.
      4. Guests of the opposite gender may only use the bathroom(s) designated for their gender. Gender-neutral restrooms are located on the first floor, near the lobby, in Ligon, Searcy, and Blount Halls.
      5. Hosts are responsible for the actions of their guests.
      6. All overnight guests must be between the ages of 18 and 25 years of age. Cohabitation is not permitted. (Overnight is defined as more than 5 total hours between midnight and 8:00 a.m.) Huntingdon College students may not stay overnight in a residence hall room in which they are not assigned.
      7. Persons who are not residents may be asked to leave the hall, unless they are able to demonstrate that they are guests of residents or are carrying out College business.
  10. Respect for Health, Safety and Welfare
    1. As stated in Huntingdon Student Handbook, students are prohibited from keeping or using firearms (including pellet, air gun, paintball guns, crossbows, etc.) or other dangerous articles or substances on campus.
    2. Alcohol and Illegal Drugs
      1. No person under 21 years of age is allowed to drink alcoholic beverages in the State of Alabama.
      2. Alcohol is not allowed within the bounds of the College.
        1. Recommended sanctions for not abiding by the NO alcohol policy:
          1. First Offense: $100 / 5 hours of Community Service
          2. Second Offense: $150 / Alcohol Education/10 hours of Community Service
          3. Third Offense: $200 / Alcohol Education/15 hours Community Service
      3. Possession of narcotic or hallucinogenic drugs and other agents having potential for abuse, except by a physician’s prescription, is strictly prohibited. Huntingdon College is a no tolerance institution. Students may be suspended from the campus immediately and face possible expulsion from the College.
      4. Students who display signs of intoxication (e.g. glazed eyes, slurred speech, unsteady gait, etc.) or students who require staff assistance due to their consumption of alcohol can be subject to judicial action.
      5. Students may not have any paraphernalia related to alcohol or drugs on campus. Paraphernalia includes, but is not limited to: decorative bottles, bottle caps, coolers, posters, t-shirts, glasses, cups, etc. Recommended sanctions: $50 / confiscated by Residence Life till end of year.
    3. Fire Safety
      1. Activating a false fire alarm intentionally is strictly prohibited. Recommended sanction: $500 / 24 hours Community Service
      2. Students are not to tamper with or remove any fire or safety equipment including smoke detectors and sprinkler systems in the residence halls. Recommended sanction: $250 / 12 hours Community Service
      3. Students must follow proper protocol when a fire alarm is activated or during other emergencies or drills. (Example: Evacuating the building during a fire drill). Recommended sanction: $100 / 5 hours of community service.
      4. No more than 10% of each residence hall wall may be covered. Recommended sanction: $25
      5. No objects may be hung from the ceiling. Recommended sanction: warning letter.
      6. Open heating elements including but not limited to hot plates, toasters, candles, potpourri burners, incense, grills (i.e. George Foreman Grills), candle warmers, etc. are prohibited in the Residence Halls. Minimum sanction: $50 / confiscated by Residence Life till end of year.
      7. No outdoor grills, charcoal, lighter fluid or etc. are allowed in the residence halls or on campus. In order to grill out, proper prior permission must be obtained.
    4. Surge Protectors
      1. Only surge protectors that meet the following specifications are to be used: UL approved, maximum 6 outlets, heavy duty cord, 15 AMP rating with attached circuit breaker switch. The use of drop cords, extension cords, or “power strips” is prohibited in lounge areas, corridors, or open areas. Other safety measures to follow include:
      2. Adapter plug ends should not be used at any time.
      3. Electrical cords should be checked periodically. Replace frayed, worn plug ends or cords as needed.  Look for UL ratings on all appliances prior to use.
      4. “Power strips” should not be used in conjunction with portable refrigerators. All refrigerators should be plugged into the wall.
      5. Keep approved surge protectors away from primary travel areas within residence hall rooms.
      6. Light strings cannot touch metal frames.
    5. Residence Hall Building Safety
      1. Residents are prohibited from keeping or using firearms (including pellet, air gun, paintball guns, crossbows, etc.) or other dangerous articles or substances on campus.
      2. Propping exterior doors puts every resident at risk and is strictly prohibited. Recommended sanction: warning letter
      3. First floor windows should be kept closed and locked as to protect the safety of the resident and their belongings.
      4. Windows being used as an entrance or exit to the building is strictly prohibited. Recommended sanction: $50 / Warning
      5. Tampering with video surveillance equipment is prohibited. Recommended sanction: $25 / Warning
      6. No objects are to be thrown or dropped from balconies, roofs, window blinds, or windows. Recommended sanction: $25/Warning
      7. All outdoor/indoor sport activities are prohibited in the residence halls.
      8. All skating, rollerblading, and skateboarding is prohibited in the residence halls.
      9. Unauthorized entry into an elevator shaft and/or riding on top of an elevator car is prohibited.
      10. Residence Hall side doors are for Emergency Only between 10:00 p.m. – 6:00 a.m. Residents must use the front entrance of the building during these hours. Exiting the door will activate an alarm.
        1. Recommended Sanction: First Offense $25 / Warning; Minimum Sanction: Second Offense: $50 / Community Service
        2. Excessive door alarms for the building will result in each resident of the building being held responsible for the actions of a few.
          1. Sanctions can include: $50 fine per resident of the building until the person responsible comes forward.
      11. Because of health and sanitation problems they pose, pets are not permitted in the residence halls. Recommended sanctions: $100 / removal of pet
      12. Students are to be responsible for their residence hall room key as to protect the safety of the belongings in their room.
        1. Sanction for re-keying a room: $75 per occurrence.
        2. Sanction for having staff member open a room due to a lock-out: $20 per occurrence.
      13. Students are never allowed on ledges or roofs.
      14. In consideration of safety and of students with disabilities, hallways, sidewalks, stairwells, ramps, must be kept free of obstructions at all times.
      15. Smoking is not permitted on campus. No smoking of any kind (cigarettes, cigars, hookah, etc.).
      16. Students are responsible for cleanliness of their rooms and disposing of trash in designated trash rooms. Residents may be charged judicially and/or financially for special cleaning necessitated by improper care of rooms or study rooms.
      17. Residence Life staff will conduct monthly room inspections to inspect for safety hazards including fire and health.
        1. Minimum Sanctions for failed Room Inspections: $25 / warning
  11. Respect for Residence Hall Operations
    1. Residence Hall Staff
      1. Students will comply with reasonable requests from residence hall staff or other College officials.
      2. Students will identify themselves and provide identification when asked.
      3. Students will provide true and accurate information when asked.
      4. Students will refrain from harassment and verbal abuse of staff members.
    2. All room changes must be authorized by the appropriate residence life staff members and must follow established guidelines.
    3. Students are not allowed to give their Huntingdon ID or room keys to others.
  12. Respect for Property
    1. Students are expected to respect Residence Life property as well as the property of other community members. Students shall be financially liable for damages, alterations, or removal that they cause, including damage caused by their guests, to residence hall rooms, building, and community member’s property.
      1. If disrespect of College property or of community members becomes excessive, Residence Life holds the right to fine every resident of the building until the person responsible comes forward.
      2. Because of potential for damage to the floor, liquid-filled furniture is not permitted in the residence halls.
      3. Residence Life property may not be removed from student rooms/clusters.
      4. Residence Life property may not be removed from common lobbies (including garbage cans, recycling bins, etc).
      5. Posting of information by individuals other than the staff of the residence hall or employees of Residence Life is prohibited.
        1. All other individuals and/or groups that would like to post items in the residence halls must receive approval from the Director of Residence Life.
      6. Painting (inside or outside the building) is not permitted.
      7. Requests for repairs to residence hall furnishings can be made through submitting a help desk request online at helpdesk.huntingdon.edu or by contacting the Resident Assistant.  Students will be held financially responsible for loss of or damage to furnishings or equipment in the residence hall room to which they are assigned, including shared ares of suites or houses.
  13. Other
    1. The Department of Residence Life may make changes in official administrative policies as deemed necessary in the interest of health, safety, and discipline of students or College employees, or for educational purposes.
  14. Liability
    1. The student or other party to this contract shall indemnify and hold harmless Huntingdon College and its Trustees, agents and employees from all liabilities, losses, costs, damages, claims or causes of action of any kind or nature whatsoever, and expenses, including attorneys’ fees, arising or claimed to have arisen out of any injuries or damages received or sustained by the student as a result of negligence on the part of Huntingdon College Trustees, agents or employees, in the execution, performance or enforcement of this agreement, and any injuries or damages received or sustained by any third person as a result of any intentional or negligent acts or omissions on the part of the student, whether any such injuries or losses occur in residence hall rooms, public areas, or elsewhere on the campus.  The student is encouraged to carry insurance of the student’s choice for protection against such losses and claims. 
  15. Contract Termination by the Department of Residence Life and Huntingdon College
    1. The College reserves the right to terminate this contract at any time based upon reasonable notice and good cause.  Should the contract be terminated, the student will be required to vacate the residence hall within 24 hours unless special permission, in writing, has been obtained from the Department of Residence Life and/or the Dean of Students.  If the Dean of Students deems the circumstances necessary, the student may be required to vacate the campus immediately. The student shall remain liable for all damages assessed during the term of this agreement.  In the event the student does not vacate within the allowed time period, any property of the student remaining in the residence hall room or building may be treated as abandoned property or stored and held under limited access.  All charges for removal, disposal, and storage will be assessed to the student.
  16. Contract Termination by the Student
    1. If a student withdraws or leaves the College and doesn’t properly check-out, the College will assume a minimum $25 charge for an improper checkout. If the room key is not returned, a $75 charge for a lock change will be assumed. Additional costs may be assessed for other damages and/or violations. If a student withdraws or leaves the College without taking his/her belongings, Residence Life staff will box up the belongings. The belongings will be stored for up to 30 days. At the end of 30 days, the belongings will be disposed of. The student will be charged a fee for the storage of these items and for the labor it took to box up all items. If you have any questions, please contact (334) 833-4349.

Campus Residency License Contract Signature

  • First term for which you are applying for campus housing.
  • Student's Permanent Address * Required
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  • Signature

  • Please sign by typing in your full name.