Be familiar with all Business Office policies as they relate to the use of cash management, check requests, purchase orders, and Purchasing Card (P-Card) usage.

Have a general understanding of accounting policies as they relate to the Accounts Payable function.  You should understand the ins and outs of the payable process, including how it affects reporting requirements.  When reviewing invoices or contracts, you must be able to determine proper recognition of expenditure (asset addition, current expense, accrual or prepaid expense).

Be able to use software available to aid with the research of information, reporting and reconciliation requirements.  Examples of software available currently are:  Great Plains (GP), Excel, Word, File Maker, Adobe.

Understand and be able to fully utilize the Accounts Payable GP module.  This includes, but is not limited to:

• Use of reports in order to determine aging of invoices or as necessary to answer audit or reporting questions.
• Void checks or invoices when deemed necessary.
• Inquiry of paid items or entered invoices to avoid duplicate payments or answer vendor/employee questions in timely manner.
• Periodic review of vendor lists, outstanding purchase orders, etc to ensure all items are correctly in system and up to date.

Review and evaluate all check requests and purchase order requisitions to ensure that it includes proper vendor name, address, amounts, GL accounting code, and authorized signatures.   Enter the check requests or purchase orders into the GP system, using correct document numbers, due dates, and descriptions.  Any discrepancies or questions should be addressed with the requestor and resolved before being entered into the system. 

Be able to communicate with vendors and other employees when problems or questions arise in order to give them reliable and useful information.

Maintain Annuity payment schedule and make sure all payments go out timely.

Review all P-Card reconciliations received to ensure all policies were followed.  Make sure all receipts are attached and approvals have been obtained.  Any violations of policies should be resolved with the cardholder before being given to Comptroller for review and posting.

Be able to set up new P-card users, manage accounts, and resolve issues by utilizing on-line software.  Keep proper documentation of all changes made to user accounts.

Maintain balance in Bulk Mail and Business Reply card postage accounts, and properly record usage in those accounts.  Make sure usage of this postage is recorded in proper period.  Replenish account balances as necessary. 

Record end of month entries in order to aid with getting budget information and AR/Agency statements out by the 15^th of each month.  End of month entries include:

Postage/Printing/Telephone/Cell phone/Business Reply Mail/Vehicle usage/Misc phone and cable charges/AR and Agency transactions.

Have an understanding of the cash receipts function and be able to serve in that role as needed.  This includes the receipt of student payments.  Need an understanding of the ins and outs of cash and how it relates to proper recording and reporting in sub-ledgers.  Be able to balance cash drawer and recognize where problems with outages may exist.  Also need basic knowledge of excel to be able to check and correct formulas to ensure numbers are calculating correctly.

Due to the small size of the department, make sure all expected absences are approved and added to the Business Office calendar as soon as possible.  Consideration to other circumstances taking place in the Department and College should also be considered when requesting time off. 

Communication and teamwork is critical for the Department to function in the capacity needed to serve the College.  During the time of unexpected absences within the Department or other departments of the College, it is important to be available, willing and able to aid in areas needed.  Leaving items or situations for the person to resolve when they return should be avoided if at all possible.  You must also be prepared to come in during the extended holidays if deemed necessary to perform Business Office duties.

Huntingdon College, Department of Public Safety invites applications for the position of Security Officer. The security officer position is responsible for providing security patrols and performing duties relating to the protection of College students, faculty, staff, personal and institution property through the enforcement of law and college rules to ensure a safe and secure environment.

Duties and Responsibilities

• Communicate and have an appropriate relationship with faculty, staff, students, and the public.
• Execute daily reports and patrol college property on foot and in motorized vehicles to preserve law and order.
• Prevent and discover the commission of crimes.
• Answer calls and complaints involving fire, automobile accidents, lockouts, felonies, and other misdemeanors.
• Administer first aid, conduct preliminary investigations, gather information, and prepare detailed accident investigation reports.
• Interview person with complaints and inquiries and attempt to make proper disposition or direct them to proper authorities.
• Attend regular training classes in police methods, first aid, target practice and other law enforcement-related work as required.
• Provide crowd and traffic control during sporting events and other special events.
• Enforce and issue parking citations upon regulations.

Minimum Qualifications

• High school graduate or GED approved by the State Department of Education.
• 21 years old or older.
• Have a valid driver license with an insurable driving record.
• Must be APOSTC certified

Preferred Qualifications

• Must not have been convicted of a felony, misdemeanor involving force, violence, or moral turpitude.
• CPR and First Aid certificates.

Knowledge, Skills, and Abilities

• Knowledge of security, traffic, and parking practices and procedures.
• Knowledge of general Huntingdon conduct rules.
• Interpersonal skills needed to communicate with faculty, staff, students, and the public.
• Ability to administer CPR or First Aid.
• Ability to recognize safety, security, or health hazards.
• Ability to document investigations.
• Ability to monitor fire and motion systems.
• Ability to communicate orally and in writing.

Note

• An offer of employment is contingent on passing a pre-employment background check and drug test.

To Apply

Complete and submit a Huntingdon Application for Employment along with a resume to hr@hawks.huntingdon.edu.